Color me a digital pack rat, a new age hoarder, a Mac and iPhone user who hasn’t lost a file in a couple of decades thanks to multiple backups, cloud storage, and all that despite a penchant for not deleting much of anything.
It all started with the Mac, back in the day when Stuffit was how files were compressed and archived and shared. These days external disk drives are so damned huge and cheap I’m living the life of Riley and get to store absolutely everything. Yes, I know. That’s wrong. Pruning is good, but it is what it is and it’s even more difficult to prune thanks to applications like Keep It.
Keep It used to be the app Together but times change and buy once and use forever has become a monthly or annual subscription, but Keep It still keeps everything and that makes it easy to store everything.
That seems simple enough, right? Think of Keep It as iTunes or Photos for everything else. NOtes, snippets, website links, documents, images, photos– you name it, Keep It, well, keeps it stored all nice nice on your Mac and makes it easy to find anything you’ve saved regardless of how much you save.
I use Keep It mostly for notes, URLs, images, and files– PDFs and any kind of standard document file– because the app keeps the original file in an easy to organize location. What I use most is the notes feature because it’s like a mini-word processor which handles checklists, stores images, and keeps other attachments.
Keep It’s secret is more organization that file format. Files are easily stored and retrieve, and can be organized however you prefer– by category, sub-category, label tags, years, and type, and it’s all easily visible in the lefthand sidebar navigation.
You control the label tag color codes, you control the folder hierarchy, and you get an option to bundle like files and documents. Keep It stores everything on the Mac but can be synchronized via iCloud Drive to make files available for Keep It for other Macs or iPhone and iPad.
There is much to like with Keep It and the features list remains among the most extensive and goes far beyond Apple’s built-in Notes app. This is but a partial list:
- Summaries and thumbnails in the list help you find what you’re looking for without downloading the files
- Icon view for browsing items by their thumbnails.
- Predefined and custom styles for notes and improved file attachments
- Text for notes and rich text scaled to match the Text Size setting on iPad and iPhone
- Folders can show all items in nested folders and bundles
- Recents list shows added and edited items across all your Macs and iOS devices
- Deleted items automatically removed after 30 days
- Works with the Files app on iOS 11
- Save web links as PDFs in the app and share extension
- Share extension can append text to notes
- Add files, text and links with drag and drop on iPad with iOS 11
- Share extension can now add text, links, files, photos and movies, and when using it you can add tags, choose locations, and append text to notes. Small imports will be saved to iCloud and appear on other devices without you needing to open the app
- Bookmarklet can now either import a link or the selected text from a web page
- Search suggestions for drilling down to exactly what you need
- Use keywords when searching, and natural language for dates
- Save searches that work consistently across Macs and iOS
Keep It is a great utility for those who are addicted to storing everything, or have so much that cannot be pruned or thrown away but need some loving cultivation– with the added benefit of making everything available on Mac, iPhone, and iPad.
Not on functionality. Keep It excels at capturing, storing, organizing, and retrieving almost everything that crosses your screen. But all those files can add up and if you want to sync between Macs or have files available for iPhone or iPad then you need iCloud Drive and that measly 5GB Apple gives you can swell quickly, so there might be a few dollars more per-month to Apple for iCloud. And, Keep It is subscription-based, so there’s that to deal with, too.
Otherwise, well recommended, useful, and like having iTunes for documents and files.