Let’s all give some thanks and a round of applause to Apple for providing their customers with all the basics. Email, browser, calendar, word processor, spreadsheet, PDF reader, contacts manager, photos and music management, and those ever handy Reminders and Notes apps.
What’s missing in Calendar, Reminders, and Notes gets done in a handy utility called GoodTask; a reminders, to-do, and task manager that integrates with Reminders and Calendar on your Mac to give you more features, a little more power and a gentle learning curve to move beyond basic to-do’s to tasks and projects.
Start With Tasks
Familiarity is the name of the GoodTask game. What you see initially are the basics; tasks and reminders in a simple format that makes it easy to add items and events and manage them individually or together.
Think of it as a blend of Calendar, Reminders, and Notes, but with the option of bringing in data from each.
What’s nice about GoodTask is the integration and familiarity of setting up and creating simple to-do items, tasks, and integrating various tasks into a project– but without the steep learning curve.
Everything works on Apple’s Notification center, including calendar events and subtasks for specific tasks (think of it as a mini-project manager). GoodTask is fully Mac, iPhone, and iPad friendly (there’s a version for each device) and works with both Reminders and Calendar data but also syncs up with iCloud between Apple devices, and Outlook and Exchange accounts, too.
Lists of items are simple to setup and create and tags make it easy to find and sort items when the list gets long.
Smart Lists can help you filter specific tasks from a large list so you can see only the ones recently added, or overdue, or whatever. Quick Actions help you to add tasks to the list or categories (which can be used as projects) with a simple pop up window.
Here’s what you get that makes it worth a look.
- Syncs with Reminders and Calendar
- Handles recurring tasks
- Holds reminders, lists, and calendars
- Lists display week, day, month
- Edit tasks on the fly
- Bulk actions edit, check, delete lists
- Subtasks and auto repeat options
There’s more, of course, but those options make it worth the free trial period. If you like GoodTask and can see how easily it integrates more features into Reminders and Calendar, then you’ll appreciate both the extra functionality and the option to sync to the iPhone and iPad version. Mac users get the benefit of the Dark Theme mode.
iOS users have a different interface to learn, obviously, but the same simplicity you find in Apple’s own iOS apps is prevalent here, too.
GoodTask for iOS is free to try with the Mac trial version but comes with in-app purchases to unlock some of the pro-level features. Additional support is also available as an in-app purchase. Customers on the iTunes App Store like GoodTask, rate it with four and five stars, and you’ll find it to be especially useful when you’ve outgrown the basics in Reminders and Calendar.
That leads me to a multi-sided conclusion. Based upon the hundreds of to-do, checklist, notes, and task managers apps available these days, I don’t know if Apple’s customers are really well organized or poorly organized.