To do or not todo, that is the question, and it’s one easily answered by Mac users who list and track todo items to get things done, whether a dedicated standalone todo list maker, or something simple like Notes.
Mac users have plenty of choices when it comes to todo list managers. The Mac and iOS both come with Notes, Reminders, and Calendar which do a credible job of keeping track of your tasks and projects.
If you need a little more thanNote, Reminders, and Calendar and prefer to consolidate your tasks and even drop tasks into projects, then look at 2Do for the Mac. What’s special about 2Do is the learning curve. It’s simple enough to add basic tasks, create checklists, and add either to projects, but detailed enough to have Focus lists for GTD fans, projects with sub-tasks, and syncs up nicely with 2Do on iPhone and iPad.
The Mac version features a comprehensive but easily understood interface which displays what you’re working on, what’s coming up, what’s scheduled and when.
Most of us think of a todo list as a simple list of items that need to get done. Fair enough. Until you have deadlines, sub-tasks (the building block of projects), notifications of deadlines, and everything that starts to make up project management.
2Do is more comprehensive than it appears and does more than Reminders or Calendar, especially with scheduled tasks, sub-tasks, and project management. There’s also a 2Do app for iOS, and one for Android devices, all of which sync nicely to the cloud. This app gets a lot of four and five star reviews and they are well deserved.
One bit of negativity is the user interface. It’s not that it’s difficult to use. It’s not. 2Do appears daunting at first glance because capability is extensive, but the initial learning curve seems gentle to me. I started with simple tasks, then a project or two with sub-tasks, then some deadlines with reminders, and that step-by-step approach made it usable in a hurry.
I’ve been using 2Do for about three years, but also used Notes and Reminders and Calendar for some tasks. Thanks to 2Do on iPhone and iPad I can keep track of tasks and projects on all devices. All devices? OK, I don’t have an Android smartphone or tablet, but I have Apple Watch and 2Do works there, too.
Tasks can be shared with others, and Mac users get both the Share extension and the Dashboard Widget. What’s missing is iCloud sync, but 2Do does Dropbox and I use that, too. I just started using the Nearby function which highlights a location on specific tasks so you get reminded with an automatic alert when there is something on your todo list nearby. Think shopping.
Nicely done. Not the least expensive, but the sync between devices works very well so it’s difficult to list any real complaints. This is one of those apps that just gets better by the upgrade.